Can a claim be paid with salary instead of separately?
Yes. A category is set to pay by transfer or with salary. A claim routed to salary skips the payments queue and lands in the payroll run for the month it was submitted in.
Claims with receipts, approved by the right person, and paid on a date.
Expense claims, travel advances, benefit reimbursements, loans and petty cash — four kinds of money that sound alike and are not, each with its own approver, and every one of them landing in payroll or in a bank file instead of a chat thread.
60 days free · no card · all three features
Expenses
Claims with a receipt, an approver and a payout.
Tap the phone to open the live demo.Tap any row. It is a live demo, with demo data.
Why people buy it
Three things it is bought to put an end to.
The receipt is in a chat
A photograph of a bill, approved by a reply, paid from memory a month later — or twice, or never.
The advance was never accounted for
Money paid before a trip, with nothing that says what it was spent on, is taxable pay by the time anybody notices.
Policy is whoever is approving today
A limit that lives in somebody’s head is applied differently to different people, and nobody can say afterwards what the rule was.
See it on a desktop
Expenses & reimbursements, on the screen you will use it on. Try it here.
Demo data. Keep scrolling and it walks you through 4 screens, or tap any row, open a record and try it yourself. Everything here is the real interface, drawn small.
A claim with a receipt on it, and the approval it is waiting for.
Interactive demo— click anything
EXP-0231Printer toner
ApprovedOffice
Claim
- Category
- Office
- Expense Date
- 15 Sep
- Bills
- 1 attached
- Policy Limit
- —
- Amount
- ₹3,400
Lines
Approval
- Status
- Approved
- Employee
- Priya Sharma
- Approver
- Rajesh Kumar
Interactive demo— tap to open
EXP-0231Printer toner
ApprovedOffice
Claim
- Category
- Office
- Expense Date
- 15 Sep
- Bills
- 1 attached
- Policy Limit
- —
- Amount
- ₹3,400
Lines
Approval
- Status
- Approved
- Employee
- Priya Sharma
- Approver
- Rajesh Kumar
What is in it
The whole module, listed out.
Nothing here is coming soon. It is what an account opens with on day one of the trial.
Expense claims
The company’s money that somebody spent.
- A claim with one line per expense — category, amount, date and the department it belongs to — and the bill attached
- Categories with a policy limit per claim, per month or per year, each set to warn or to block
- A submission deadline after the expense, and likely duplicates flagged
- A department budget that warns or blocks when spend goes over it
- GST on each line classified when the claim is filed, so a later correction never rewrites a return already made
Trips and advances
Money committed before the spend, and settled after it.
- Trips approved before they are booked, with claims filed against them
- A travel advance paid out and settled by the claims that follow, never paying the same rupee twice
- Per diem by destination, expense type and role, and mileage by vehicle class, each dated from a day
- Advances that go overdue, aged in buckets you define
Reimbursements
Their own package, coming back.
- Benefit components — fuel, phone, books, meals, leave travel — with an annual entitlement per role
- How each is paid decides how it is taxed: against a bill, as a voucher, or as cash, with the tax-free limit where the law sets one
- A benefit year of your choosing, apart from the leave year, with notice before it ends
- A year-end settlement per component — lapse, carry forward, or pay out and tax — previewed before it runs
Loans and petty cash
Money lent, and money held.
- Loan types with a maximum, a longest term and flat or reducing-balance interest — both costs shown to the borrower before they ask
- A salary advance is a loan type with no interest and a short term, repaid from pay on a schedule that runs itself
- Approving a loan and paying it out are separate permissions, and paying out is what fixes the dates
- Petty cash floats per department, reconciled against what the book says
Approval and payout
The decision, and then the money.
- A separate approver for a claim, a trip, an advance, a benefit and a loan — a manager can approve a loan without seeing salaries
- A second level for larger amounts, and an escalation when a request waits too long
- Approved claims paid in a batch: generate the bank file, upload it, come back and record that it was paid
- Or routed to be paid with salary, in which case the claim lands in the payroll run instead
- An accounting export at month end
Price
HR & Payroll, by how many of you there are.
This is the price of the whole HR & Payroll module, which this page is one part of — it is not sold on its own. Yearly, with the monthly figure beside it.
Up to 10 users
₹24,999/year
or ₹2,499 a month
Saves ₹4,989 a year
Up to 50 users
₹49,999/year
or ₹4,999 a month
Saves ₹9,989 a year
Up to 100 users
₹89,999/year
or ₹8,999 a month
Saves ₹17,989 a year
Above a hundred people, tell us how many of you there are. All three features are free for 60 days, and when a trial ends nothing is deleted — see pricing for what the week after looks like.
Read it before you buy it
3 written guides, open to everybody.
The same documentation the product ships with, published in full. No form, no account.
What it does not do
Easier to read now than to discover in week three.
- Expenses is part of HR & Payroll, not a product on its own. There is no expenses-only plan; the price below is the whole module’s.
- There is no corporate card feed and no bank statement import. A claim is filed by the person who spent the money, with the bill attached.
- Receipts are attached, not read. Nothing extracts an amount or a date from a photograph of a bill; the person filing types them in.
- Claims and payouts do not post to a ledger. There is an accounting export at month end; Facto Lite is not a books-of-accounts system.
Questions
Asked before, answered here.
What is the difference between an expense and a reimbursement?
An expense is the company’s money somebody spent — a taxi, a client lunch — and claims back. A reimbursement is part of the person’s own package coming back — fuel, phone, leave travel — measured against an annual entitlement. They are approved by different people, numbered in different series and taxed differently, which is why they are kept apart.
Can a limit apply to some people and not others?
Yes. A policy limit can be set per role, and one with no role applies to everybody. Where somebody holds more than one role the strictest limit binds — a cap is a control, so taking the loosest of two would be a hole rather than a kindness.
Does it handle GST on expenses?
Yes, if you reclaim it. Each category carries its input-credit answer from a date, a bill in an employee’s own name can be allowed or not, and the answer is stored on the claim when it is filed so a later change never rewrites a return you have already made.
Move one month of claims out of the chat thread.
Sixty days, all three features, no card. Set up your categories, file this month’s claims against them, and pay them from one bank file.